Material Reference:
2023 Minutes of Meeting -
2023 Minutes of Organizational Meeting
2023 Annual Report and Sustainability Report
2024 Preliminary Information Statement
Guidelines in participating via Remote Communication and Voting in Absentia or through Proxy
The Annual Stockholder’s Meeting of Metro Alliance Holdings & Equities Corp. (The “Company”) will be held on July 24, 2024, Wednesday at 11:00 am via Remote Communication. Stockholders of record as of July 2, 2024, shall be entitled to the notice of, to attend and to vote as such meeting and any adjournment thereof.
In light of the possible resurgence of COVID-
REGISTRATION, VALIDATION AND VOTING PROCEDURES
1. A Stockholder who has the intention to participate in the Annual Stockholders’ Meeting via remote communication or to exercise their vote in absentia or through proxy should notify the Company’s Corporate Secretary by sending the required documents at metroalliance.asm@gmail.com from July 3 to 22, 2024 (2:00pm). Required documents are as follows:
Individual Stockholder
a. A copy of valid government-
b. Stock Certificate or Stock Certificate Number/s
c. A valid contact number
d. Print, accomplish and sign the Ballot/Proxy Form
i. If intend to vote, mark the box Vote by Ballot. Click Ballot/Proxy Form to download the Form
ii. If intend to appoint a proxy, mark the box Vote by Proxy. Click Ballot/Proxy Form to download the Form
Note that this will be a valid ballot once the registration is validated and successful.
Multiple Stockholders or Joint Account
a. A copy of valid government-
b. Stock Certificate or Stock Certificate Number/s
c. A valid contact number and email address of the authorized representative
d. Scanned copy of authorization letter signed by ALL joint stockholders, authorizing the holder to vote for and on behalf of the account.
e. Print, accomplish and sign the Ballot/Proxy Form:
i. If intend to appoint a proxy, mark the box Vote by Proxy. Click Ballot/Proxy Form to download the Form
Note that this will be a valid ballot once the registration is validated and successful.
Corporate Stockholder
a. A copy of valid government-
b. Stock Certificate or Stock Certificate Number/s
c. A valid contact number and email address of the authorized representative
d. Scanned copy of a Secretary Certificate attesting to the authority of the representative to vote for and on behalf of the Corporation
e. Print, accomplish and sign the Ballot/Proxy Form.
i. If intend to appoint a proxy, mark the box Vote by Proxy. Click Ballot/Proxy Form to download the Form.
Note that this will be a valid ballot once the registration is validated and successful
PCD Participant/Broker Account
a. A copy of valid government-
b. Certification from the broker as to the number of shares owned.
c. A valid contact number
d. Print, accomplish and sign the Ballot/Proxy Form:
i. If intend to vote, mark the box Vote by Ballot. Click Ballot/Proxy Form to download the Form
ii. If intend to appoint a proxy, mark the box Vote by Proxy. Click Ballot/Proxy Form to download the Form
Note that this will be a valid ballot once the registration is validated and successful
A stockholder may opt to cast his/her vote during the registration or until July 24, 2024. Note that only the ballot/proxy form of a successful registrant will be counted as valid vote.
The ballot/proxy form contains the agenda of the meeting, in which the stockholder has the option to vote “Yes”, “No” or “Abstain” on each agenda item. For the election of directors, the stockholder has the option to vote “FOR ALL”, “WITHOLD FOR ALL” or “WITH EXCEPTION”.
2. Once the stockholder submitted the requested documents through email, the Corporate Secretary will forward it to the Company’s stock transfer agent, BDO Stock Transfer, for validation.
3. If confirmed, that all are true and correct, ballot/proxy form submitted will be counted as a valid vote and a successful registrant will receive the instructions on how to access the livestream and its invitation link to the Annual Stockholders Meeting within 3-
LIVESTREAM
The Annual Stockholders Meeting will be broadcasted on the date and time specified by the Company in its notice and registered stockholders can participate in the meeting using the invitation link sent to their email.
Definitive Information Statement and other materials are available in the Company Website.
OPEN FORUM
After each discussion of the item in the agenda and before the adjournment of the meeting, the stockholders or its representative will be given enough time to ask questions to the Board of Directors. Stockholders or its representative may send their questions in advance by sending it to metroalliance.asm@gmail.com on or before 11am of July 24, 2024. Due to time and technical constraints, not all queries may be fully address. Any questions not answered during the meeting will be addressed separately by the Company via email.
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