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Telephone : (632) 706-7888

Facsimile  :  (632) 706-5982

                    (632) 706-5980

E-mail:   info@metroalliance.com

MAHEC

35th Floor, One Corporate Center

Julia Vargas Ave. corner Meralco Ave.

Ortigas Center, Pasig City, Philippines 1605

Material Reference:

2020 Minutes of Meeting - Annual Stockholders’ Meeting

2020 Minutes of Organizational Meeting

2020 Annual Report and Sustainability Report

2021 Preliminary Information Statement

   

Guidelines in participating via Remote Communication and Voting in Absentia or through Proxy

The Annual Stockholder’s Meeting of  Metro Alliance Holdings & Equities Corporation. (The “Company”) will be held on October 28, 2021, Thursday at 2:00pm via Remote Communication.  Stockholders of record as of September 30, 2021, shall be entitled to the notice of, to attend and to vote as such meeting and any adjournment thereof.

In light of the COVID-19 pandemic and to ensure the safety and welfare of the stockholders, the meeting will be conducted virtually via secure online meeting platform, in pursuant to Section 23 and 57 of the Revised Corporation Code of the Philippines and SEC Memorandum Circular No. 6 series 2020.

.REGISTRATION, VALIDATION AND VOTING PROCEDURES

1. A Stockholder who has the intention to participate in the Annual Stockholders’ Meeting via remote communication or to exercise their vote in absentia or through proxy should notify the Company’s Corporate Secretary by sending the required documents at  metroalliance.asm@gmail.com from October 5 to October 11, 2021 (5:00pm).  Required documents are as follows:

Individual Stockholder

1. A copy of valid government-issued ID
2. Stock Certificate or Stock Certificate Number/s
3. A valid contact number
4. Print, accomplish and sign the Ballot/Proxy Form

1. If intend to vote, mark the box Vote by Ballot. Click Ballot/Proxy Form to download the Form
2. If intend to appoint a proxy, mark the box Vote by Proxy. Click Ballot/Proxy Form to download the Form

Note that this will be a valid ballot once the registration is validated and successful.

Multiple Stockholders or Joint Account

1. A copy of valid government-issued IDs of ALL stockholders
2. Stock Certificate or Stock Certificate Number/s
3. A valid contact number and email address of the authorized representative
4. Scanned copy of authorization letter signed by ALL joint stockholders, authorizing the holder to vote for and on behalf of the account.
5. Print,  accomplish and sign the Ballot/Proxy Form:

1. If intend to appoint a proxy, mark the box Vote by Proxy.  Click Ballot/Proxy Form to download the Form

Note that this will be a valid ballot once the registration is validated and successful

Corporate Stockholder

1. A copy of valid government-issued ID of the authorized representative
2. Stock Certificate or Stock Certificate Number/s
3. A valid contact number and email address of the authorized representative
4. Scanned copy of a Secretary Certificate attesting to the authority of the representative to vote for and on behalf of the Corporation
5. Print, accomplish and sign the Ballot/Proxy Form.

1. If intend to appoint a proxy, mark the box Vote by Proxy. Click Ballot/Proxy Form to download the Form.

Note that this will be a valid ballot once the registration is validated and successful

PCD Participant/Broker Account

1. A copy of valid government-issued ID
2. Certification from the broker as to the number of shares owned.
3. A valid contact number
4. Print, accomplish and sign the Ballot/Proxy Form:

1. If intend to vote, mark the box Vote by Ballot.  Click Ballot/Proxy Form to download the Form
2. If intend to appoint a proxy, mark the box Vote by Proxy.  Click Ballot/Proxy Form to download the Form

Note that this will be a valid ballot once the registration is validated and successful

A stockholder may opt to cast his/her vote during the registration or until October 21, 2021.  Note that only the ballot/proxy form of a successful registrant will be counted as valid vote.

The ballot/proxy form contains the agenda of the meeting, in which the stockholder has the option to vote “Yes”,   “No” or  “Abstain” on each agenda item.  For the election of directors, the stockholder has the option to vote “FOR  ALL”,  “WITHOLD FOR ALL”  or “WITH EXCEPTION”.

      2.      Once the stockholder submitted the requested documents through email, the Corporate Secretary will forward it to the Company’s stock transfer agent, BDO Stock Transfer, for validation

      3.       If confirmed, that all are true and correct, ballot/proxy form submitted will be counted as a valid vote and a successful registrant will receive the instructions on how to access the livestream and its invitation link to the Annual Stockholders Meeting within 3-5 business days.  For unsuccessful registrant, he/she will receive either an email or a call from the Company for any deficient/pending documents that needs to be submitted.

LIVESTREAM

The Annual Stockholders Meeting will be broadcasted on the date and time specified by the Company in its notice and registered stockholders can participate in the meeting using the invitation link sent to their email.

Definitive Information Statement and other materials are available in the Company Website.

OPEN FORUM

After each discussion of the item in the agenda and before the adjournment of the meeting, the stockholders or its representative will be given enough time to ask questions to the Board of Directors. Stockholders or its representative may send their questions in advance by sending it to  metroalliance.asm@gmail.com on or before 10am of October 28, 2021. Due to time and technical constraints, not all queries may be fully address. Any questions not answered during the meeting will be addressed separately by the Company via email.